Town Clerk

Theresa Whelan 

Town Clerk, Registrar, Records Management Officer

Karen DeMartino

 Deputy Town Clerk

 Deputy Registrar

Megan Whelan

Deputy Town Clerk 

Social Media and Website Coordinator

Office Hours:

Monday-Friday 8:00am - 4:00pm

The Town Clerk's Office is the hub of the Town Government. We issue Birth, Marriage and Death Certificates, Handicap Parking Permits, Dog and Hunting Licenses, process resolutions and local laws for filing with the appropriate state and local agencies and attend virtual and in-person training. As always, our number one priority is serving the residents of Greenville.

If you wish to reserve one or both Pavilions at the Town Park, or the Senior Center, please send an email to and include: date & time, what type of event you wish to hold and approximate number of people attending your event. Park requests  require a $25.00 refundable deposit. The Senior Center is available for use by Town residents only. 

If I can be of assistance in anyway, please contact me at; or 

(845) 856-5064 option #5. 

Services Available:


Tel: (845)856-5064

Fax: (845) 856-0503



Town of Greenville 

1537 Route 6

Port Jervis, NY 12771

Duties of The Town Clerk

Registrar of Vital Statistics - The Registrar is responsible for maintaining all births that occur within the Town and Village. Birth and death records are not open to the public for inspection. For genealogical purposes, death records become available after fifty (50) years after the date of issuance. Birth records become available after seventy-five (75) years. All Burial Permits from cemeteries located in the Town are filed in the Town Clerk’s Office.

Filing Officer for the Town - The Town Clerk maintains all adopted Town Ordinances, Local Laws, Oaths of Office, resignations, petitions, affidavits of publication, annual budgets, fiscal reports, assessment rolls, court actions and bonds/note register The clerk also maintains the public signboard and advertises and receives bids for the purchase of Town materials.

Issuing Agent on behalf of State Agencies - The Town Clerk issues the following licenses/permits as an agent for New York State: Marriage, Dog, Conservation, Games of Chance Bingo, Bell Jar and Raffle licenses and Handicapped parking permits.

Issuing Agent for the Town of Greenville - The Town Clerk is responsible for issuing the following licenses/permits: Soliciting and Peddling permits, Use of Town Park/Athletic Fields and Pavilions permits, Special Event permits, Use of Senior Center permits and Electrical Licenses.

Records Management Officer - The Town Clerk is the custodian of all permanent Town records and provides for the storage, retrieval and disposition of records for all departments of the Town. The records are retained as set forth by the New York State Archives Records Retention Schedule for municipalities.

Records Access Officer - The Town Clerk is responsible for all Freedom of Information requests (FOIL). Requests must be received in writing. The fee for copies is $0.25, per page, for sizes up to 9 x 14 inch. Copies of other records shall be charged based upon the actual cost of reproduction.

Recording Secretary to the Town Board - The Town Clerk attends all Town Board meetings and is responsible for recording the actions of the Town Board. The minutes are the official record of the Town Board and are maintained permanently for legal and historical purposes.

Election Coordinator - The Town Clerk works in conjunction with the Board of Elections to oversee all Special, Primary and General Elections in the Town.

Cash Control Officer - The Town Clerk is responsible for the collection and disbursement to the state, county and local fiscal officers of all fees collected through the office.

Zoning and Code Book Maintenance and Distribution - The Town Clerk's Office updates and makes available to the public: Zoning Ordinance and Maps, Subdivision Regulations and the Municipal Code.

Notary Public - A Notary Public is available in the Clerk’s office.


Click any of the headings below for more information

Marriage License

Death Certificates & Birth Certificates

Dog Licensing  Requirements

Conservation Licenses

Parking Permits for the Disabled